Accounts, tools and privacy — update

Current account features and free tools

Information dated 2 November 2026. The document storage and email copy descriptions were clarified on 5 November 2026. This supplements the description of HR Kamer accounts, profiles and new tools. The retention periods in the existing terms are being reviewed separately. This supplement introduces no new retention periods and does not extend the existing periods.

Candidate accounts and availability

Candidates sign in with an email address and password. In their own account they can edit their profile, change availability and use the available tools. There is no need to delete and recreate an account to correct details. Choosing “No, I am not looking now” pauses new recruitment contacts; it is not a request to delete the account. The portal can also be used solely to prepare documents or learn a language.

Profiles, applications and contact history

Candidates and companies have separate account panels. The full candidate database is available to authorised, signed-in employers. Public candidate previews do not disclose first and last names, telephone numbers or email addresses. Whether an optional photograph is displayed depends on the candidate’s setting.

A candidate’s telephone number and email address are revealed through the contact feature to an authorised employer. Contact reveals and applications to jobs or companies are recorded so both parties can return to the conversation. Candidates and employers can record contact and recruitment results. An employer’s private notes are not a public part of the profile. Account records do not guarantee an agreement or prove that employment has actually started.

Company verification

Registration checks cover the supplied company details, EU VAT number, email confirmation and the email address’s relationship with the company website. An address on the company’s domain does not have to be published on that website. For public email services such as Gmail or Outlook, we check the supplied company website; discrepancies or technical problems may be reviewed by the administrator. VIES checks VAT registration and returns registry details; it does not guarantee the employer’s reliability or a particular offer’s terms. Incorrect results can be reported to info@hrkamer.nl.

CVs, invoices and timesheets

The CV builder lets you use your own profile details, add information and create a PDF. At your express request the CV can be sent to your email address. Check the contents before sharing the document.

Drafts, invoices and credit notes in a ZZP account

“Save draft” stores an editable form. “Save invoice and download PDF” assigns a number in a separate HRK series and stores the document details and that exact PDF. Issued invoices cannot be overwritten. A full credit note is a separate document linked to the original. The data snapshot and PDF are encrypted; record fields such as the number, amount and dates are stored separately. Documents are linked to the account owner and excluded from public profiles and other users. Pausing your job search does not delete documents. Deleting your account removes drafts and documents from the active portal database, so download them to your own records first. HR Kamer does not replace your own accounting archive. Saving an issued invoice or credit note queues a copy to the account owner’s verified email. Nothing is automatically emailed to the client; this requires a separate choice and confirmation of the recipient. Delivery status can be checked in the archive. You remain responsible for accurate details, VAT treatment and your own record-keeping obligations. An uploaded logo is processed temporarily and embedded in the issued PDF, but not kept in a draft.

Private business details and clients in the invoice builder

When you choose to save your business details or a client, we keep details for later invoices: name, VAT ID and address, and for the issuer the supplied KvK number, contact details and IBAN. These records are encrypted and linked to your account. They are not published in your profile or shown to other portal users. You can edit them. Changing your work availability does not erase them. Deleting your account removes them with its account record from the active portal database. Company lookup sends the VAT ID and country code to VIES, not your IBAN or complete client list. Only enter client details you may use for your assignments.

The public timesheet works without signing in and without a logo. A version with a logo is available to signed-in, eligible ZZP users. You can show the timesheet to the person confirming the hours and keep it yourself. In the signed-in version, confirming a signed timesheet starts saving the data and signed PDF to the private archive and queues a copy to the account owner’s verified email. A button is also available to save the signed copy. Sending it to a client requires a separate choice and confirmation of the recipient. Check the account for save confirmation and delivery status. A signature drawn on screen is not a qualified electronic signature. Only enter another person’s details where you have an appropriate basis for doing so.

Saving hours in a ZZP account

Choosing “Save hours without signature” saves the week, dates, daily hours, party names, the entered supervisor name and selected client details in your account. These records are encrypted, accessible only to the account owner, and excluded from public profiles and the employer database. You can reopen, edit and transfer them to your own invoice form. This hours-only record contains no signature. Pausing your job search does not delete records; deleting the account removes them with the account record from the active database. This is an editable hours-only record. A separate function for a confirmed, signed timesheet creates a PDF in the private archive; changing its data requires preparing and confirming a new copy.

Commuting summary

The mileage tool can use dates from your own saved timesheet. Your saved business address is initially suggested as the departure address and can be changed. You enter the work address, vehicle registration, purpose and distance. The form can remember route details locally in the browser, separately for your account. Adding journeys to the annual register or saving changes sends dates, the entered time, departure and destination locations, purpose, vehicle registration and distance to the server. The annual register is encrypted and belongs to the account owner. Saving a non-empty register also initiates a CSV copy to the owner’s verified email. Saving a weekly document copy likewise creates a private server copy and email task. PDF and CSV exports are available. The annual register’s location option works only after you choose it and browser permission is granted: coordinates pass through the server to PDOK to suggest an address. Location is not retrieved automatically. Check the contents before sharing the document.

Remembering information in the browser

The public timesheet remembers company names, personal names and hours locally in the browser being used; its local storage excludes the signature, week and logo. The ZZP account version keeps the exact timesheet with its signature and confirmation locally, separately for each account. The signature belongs to that document and changes invalidate it. Remembering form fields in the browser alone does not create an account archive. Saving hours without a signature and saving a signed timesheet are separate functions. Confirming the signed timesheet starts saving data and the signed PDF to the server and queues an email copy for the owner, as described above. Changing a signed document requires a new signature and confirmation. Deleting an account does not recall delivered messages or downloaded files. Local storage has no automatic expiry and can be cleared through the browser’s website data settings. Signing out or deleting the account does not erase copies stored on the device. Do not store confidential information on a shared device.

The candidate account uses a secure sign-in session cookie valid for up to 7 days. Signing out ends that session. This cookie is needed to provide the requested service and is separate from advertising or tracking cookies.

Courses and charges

The public Dutch course and construction dictionary can be read without registration. The portal’s basic features and the tools described here are currently free. Any future paid service requires a separate, express order. Simply using an account that is currently free does not incur a fee.

Service company enquiry form

The service company's own form collects answers and an email address or phone number; your name is optional. The enquiry, submission date and record of accepting the terms are stored in the portal for that company and are also accessible to the authorised administrator. Responses are not published in the company profile. The form does not create an account or candidate profile and is separate from applications in the HR section. Disabling the form does not delete earlier responses.

Optional private-classifieds profile

You can separately enable a public profile showing your published listings. A cover photo is optional; a new image becomes public after administrator approval and while the profile is enabled. The system heading uses “Private individual” instead of a nickname or name and does not add email or phone fields. Listing content and the approved cover photo are public. Disabling the profile does not delete its data or separately published listings. You can remove the cover photo in your account.

Public candidate sharing

The public candidate share image and text use a limited set of professional data without name, photo, email or phone fields. They may include profession and sector, city, languages, experience, cooperation type, available information about existing or needed accommodation, and the profile date. The feature prepares a public link and text or an image. The user decides whether to send or publish in the chosen app; preparing an image does not itself publish a post.

Questions and data rights

You can change your details and availability in your account. For access, correction or deletion requests, or account problems, write to info@hrkamer.nl. Hiding an entry from your contact list is not the same as deleting personal data. We assess requests according to the data involved, legal duties and the rights of others.

Sign-in and tool information stored on your device

Supplement dated 30 October 2026. This information covers the technical operation of the candidate account and timesheet. It is not consent to advertising or tracking.

• Candidate session: the __Host-hrk_candidate_auth cookie identifies the signed-in account and is valid for up to 7 days. Signing out invalidates the session. It contains a technical session credential, not the password entered in the form.
• Public timesheet: hrkamer.urenstaat.v1 in browser localStorage remembers company names, personal names and hours. It has no automatic expiry. You can remove it by clearing website data in your browser settings.
• Signed-in timesheet: the exact timesheet, including week and year, the drawn signature and confirmation, is stored separately for each account under a key starting with hrkamer.urenstaat.zzp.. The logo is retrieved from your own profile and is not kept in this localStorage. Changing the document details invalidates the signature. Signing out or deleting the account does not erase the local form copy; clear website data to remove it.
• Shared device: sign out and remove local form data after use if you do not want other people using the same browser to read it.

Removing local form data does not delete your HR Kamer account. Clearing a sign-in cookie may require you to sign in again. For account data questions, contact info@hrkamer.nl.

Google Analytics statistics choice

Google Analytics analyses visits and may send visit data and cookie identifiers to Google. This script starts after you select “Allow statistics”. It is not loaded without a choice or after “Necessary only”. You can change your choice through “Cookie settings” in the footer; refusing does not block sign-in or website features. Your choice is stored for this website in the hrk_analytics_choice cookie, version v1, for up to 365 days. The old cookiesOK does not enable statistics. Withdrawing permission stops further Analytics loading after the page reloads and removes accessible Analytics cookies on this website, such as _ga and _ga_…. It does not remove sign-in cookies or local tool data, and does not recall data previously sent to Google.